Can I apostille a photocopy of my diploma?

No. The California Secretary of State requires an original notarized document. However, you can have a notary create a certified copy using a custodian affidavit, where you swear the copy is accurate.

What if my university doesn't offer notarization?

You have two options: 1. Hire a mobile notary to visit the registrar's office. 2. Use the custodian affidavit method (verify acceptance with receiving country first).

Do I need my original diploma or can I order a replacement?

Either works. Many universities will issue a new diploma specifically for apostille purposes. You can keep your original diploma and use the replacement for authentication.

My degree is from an online or distance learning program. Can it be apostilled?

Yes, if the institution is accredited by a recognized accrediting body. However, some countries (notably Qatar) do not accept degrees from distance learning programs.

Do I need to apostille both my diploma and transcripts?

This depends on the receiving institution or authority. Many require both. Check their specific requirements before ordering.

California Diploma / Degree Apostille

Updated: December 28, 2025

Reviewed by Sarah Jenkins Verified Guide

Complete 2026 guide to obtaining and apostilling a California diploma or degree. Learn how to get your educational documents notarized by your university registrar, verify accreditation, and submit to the Secretary of State for international recognition (often for work or student visas).

What is a Notarized Diploma or Degree?

A notarized California diploma or degree is an official educational document authenticated by a notary public, confirming that the document was issued by an accredited institution. This notarization is required before the California Secretary of State can issue an apostille.

✅ Original or Certified Copy

Required for Apostille and international recognition.

• Issued by university registrar
• Bears official school seal
• Must be accredited
• Notarized by registrar or external notary

ℹ️ Unofficial Transcript/Copy

For personal records only. NOT valid for Apostille.

• Printed from student portal
• Stamped "UNOFFICIAL"
• Cannot be notarized
• Not accepted internationally

Accreditation Requirements

Your educational institution must be accredited for the Secretary of State to accept your diploma for apostille. California institutions are typically accredited by:

• WSCUC (Universities & Colleges)
• ACCJC (Community Colleges)
• ACS WASC (High Schools)

Verify at WSCUC Directory or CHEA.org.

Where to Order (3 Options)

A) University Registrar (Recommended)

Contact your university's Office of the Registrar directly. Many CA universities offer notarization services for apostille.

Examples: UC Berkeley, UCLA, Stanford, USC, etc.

B) Mobile Notary Service

If your registrar doesn't offer notarization, arrange for a CA-licensed notary to visit the registrar's office. The registrar signs a letter certifying authenticity, and the notary notarizes that signature.

C) Custodian Affidavit (Alternative)

For copies only: You sign a sworn statement before a notary affirming the copy is true. Verify acceptance with destination country first.