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Pennsylvania Apostille Request Form

This is the Pennsylvania Department of State's apostille request form (listed on pa.gov as the Request for Legalization of Documents form); a cover letter naming the destination country also works. Fee: $15 per document. Mail it to Apostilles & Certifications, North Office Building, Room 201, 401 North Street, Harrisburg, PA 17120-0029 (allow up to 3 weeks after receipt, plus mailing time), or walk in (processed while you wait; entrance closes at 3 p.m.).
Official PDF: https://www.pa.gov/content/dam/copapwp-pagov/en/dos/programs/document-certification/apostilles-and-authentication.pdf
Last verified 2026-10-12 against https://www.pa.gov/agencies/dos/programs/document-certification and https://www.pa.gov/services/dos/get-document-certifications---apostilles

Amelia Rivera
Verified by Amelia Rivera
Updated January 2026

Quick Facts

Name
Apostille/Certification Request Form
Office
PA Dept of State, Apostilles & Certifications
Fee
$15.00 per document
Payment
Check to "Commonwealth of Pennsylvania"
Mail to
Apostilles & Certifications, North Office Building, Room 201, 401 North Street, Harrisburg, PA 17120-0029
Walk-In
Same address (Harrisburg), processed while you wait. M-F 8 a.m.-4:30 p.m.; the public entrance closes at 3 p.m.

Apostille Killer: "Local Registrar" Signatures on Death Certificates

Stop & Check Your Document

Death certificates must be signed by the state registrar. Death certificates will not be accepted if they are signed by a local registrar.

  • Accepted: State Registrar (PA Dept of Health in New Castle).
  • Rejected: Local Registrar, City Clerk, or Borough Registrar.

Fill Out the Request Form (Step-by-Step)

Step 1 — Requestor Info

Provide your name, address, phone number, and email. This is for return shipping and questions.

Step 2 — Destination Country

List the country where the document is going. Pennsylvania issues one universal certificate, whether or not the country is in the Hague Convention.

Step 3 — Fee Calculation

The fee is currently:

$15.00 × Number of Documents

Payable to: "Commonwealth of Pennsylvania" or "Commonwealth of PA".

Mailing Checklist

Package contents:

  1. Request Form — Completed
  2. Your Document(s) — Signed by correct State official
  3. Payment — Check/Money Order ($15 per doc)
  4. Return Envelope — Self-addressed with postage
  5. (Optional) Cover Letter — Explaining specific needs

Common Rejection Reasons (PA-Specific)

  • Local Registrar — Sending a death certificate signed by a local registrar.
  • Officiant Signature — Sending a marriage cert signed by a priest (Must be from County Orphans Court).
  • Deputy Clerk — Court docs signed by a "Deputy" (Must be the Prothonotary or Clerk of Courts).

Where to Mail

Pennsylvania Department of State
Apostilles & Certifications
North Office Building, Room 201
401 North Street
Harrisburg, PA 17120-0029

Pennsylvania Document Guides

Don't guess on the signature rules. Check our specific guides.

→ PA Birth Certificate Guide → FBI Background Check (Federal)

Frequently Asked Questions

Can I drive to Harrisburg?

Yes. Walk-in requests are processed while you wait at the Harrisburg office (North Office Building, Room 201, 401 North Street; the public entrance closes at 3 p.m.).

Source: Pennsylvania Department of State

We're a private service and not affiliated with the PA Department of State. Requirements can change—verify if your case is time-sensitive.